The EU's new Entry/Exit System: A guide for business travelers
The Entry/Exit system (EES) is a new electronic system implemented by the European Union to strengthen and streamline border management across the Schengen Area. It replaces the traditional passport stamping process with a digital system that records the entry and exit data of non-EU travelers. The system was originally intended to be introduced in November 2024, however the rollout has been delayed and an exact date is yet to be confirmed.
The information collated below, courtesy of the Business Travel Association (BTA), explains what you can expect from the upcoming changes and how they will impact you when the system comes into effect.
Key changes for Business Travelers
Business Travelers can expect the following changes when travelling through the Schengen Area after the Exit/Entry System begins rollout in November 2024.
1. Biometric data collection
What to expect: Upon entering or exiting the Schengen Area, non-EU travelers will be required to provide biometric data, including fingerprints and facial images.
Impact: This process will be quicker than manual passport checks but will require travelers to allow for additional time at border control points.
2. Digital record of entries and exits
What to expect: Your entry and exit will be recorded electronically, and your stay will be automatically tracked to ensure compliance with visa requirements.
Impact: The 90/180-day rule for short stays will be closely monitored. Overstaying can result in fines, bans, or future visa issues. Be mindful of your travel days within the Schengen Area.
3. Simplified border crossings
What to expect: Automated gates at major airports and border crossings will facilitate faster entry and exit for travelers.
Impact: Frequent business travelers may find this system speeds up border crossings. However, there may be initial delays as travelers and border personnel adapt to the new system.
4. Advanced information requirement
What to expect: Airlines and other carriers will need to submit passenger information in advance, including travel documents and biometric data.
Impact: Ensure your travel documents are up-to-date and match the information provided to airlines to avoid delays or complications.
5. Compliance with visa rules
What to expect: The EES will enhance the enforcement of visa regulations, including short-stay visas and visa waiver programs.
Impact: Business travelers should ensure they comply with visa requirements, as the system will automatically flag overstays. This makes it crucial to accurately plan your travel schedule.
6. Visa waiver and multiple entries
What to expect: The EES will apply to travelers from countries with visa waiver agreements, as well as those with multiple-entry visas.
Impact: If you frequently travel to Europe for business, consider how the EES will track your cumulative days within the Schengen Area.
7. Data privacy and security
What to expect: The EES will store biometric data and travel records securely within the EU’s data protection frameworks.
Impact: While data security is a priority, be aware of the information being collected and how it might be used, particularly in cases of legal or immigration disputes.
Entry/Exit System tips for Business Travelers
1. Plan ahead
Allow extra time at borders for the biometric data collection, especially during the rollout.
2. Track your days
Keep a personal log of your days spent within the Schengen Area to avoid overstaying.
3. Ensure document accuracy
Double-check that all travel documents are correct and up to date to avoid delays.
4. Prepare for the transition
Familiarize yourself with the new procedures, especially if travelling frequently.
5. Consult your company’s travel policy
Ensure your company is aware of the changes and adjusts travel policies accordingly.
In summary
The introduction of the EES is a significant change for non-EU business travelers to Europe. While the system aims to improve security and efficiency, it requires travelers to adapt to new procedures, particularly in managing their travel schedules and complying with visa regulations. By staying informed and prepared, you can ensure a smooth transition to this new system and continue your business activities in Europe with minimal disruption.
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